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The best job application email templates

The Best Job Application Email Templates

Recent research from LinkedIn indicates that recruiters spend a mere six seconds on each candidate’s application before deciding whether to move forward or not. This emphasizes the importance of making a good impression and standing out from the crowd.

To help maximize your chances we have created 10 epic job application email templates recruiters will love.

But before we get into these, let’s look at why your first email matters when job searching….

So you’ve likely experienced it already, searching for a job is a challenging experience in today’s competitive job market.

Not only are employers faced with a ton of applications due to the recent layoffs, but the trend for remote work and an increasingly global job market is ratcheting the competition level.

Therefore, the way you present yourself to potential employers can make a significant difference in whether or not you land the job you want. That’s where a well-crafted job application email comes in.

Our job application email templates include key components such as a subject line that grabs the recruiter’s attention, an introduction that showcases your skills and qualifications, and a closing statement that displays your enthusiasm for the position.

Besides making a good impression, they can also save you time and effort. With a well-crafted email, you can ensure that your application stands out and increases your chances of receiving a response from the recruiter. It’s also worth noting that email is the most common way recruiters communicate with job candidates, with 86% of recruiters using email to communicate during the hiring process, according to a survey by The Manifest.

Our best job application email templates for 2023:

Below you can find 10 job application email templates that cover various situations. Use the one that best fits your needs to start your job search. Remember to tailor the templates for your specific conditions.

πŸ“§ Template 1: Bring your personality to the table

This job application email template is an example of how you can bring a bit of humor and a deep appreciation for the pain points that are typically associated with your role, in this case, we are applying for a marketing manager role in a SaaS company.

Subject:

About the JOB POSITION

Body:

Dear ​{{contactFirstName}},
I came across your job posting for a marketing manager and I couldn’t resist the opportunity to apply. I’m excited to bring my years of marketing experience, creativity, and my knack for turning data into ROI to the table.
When I heard you’re a SaaS company, my ears perked up, because SaaS stands for “Smart and Sassy,” right? In all seriousness, I know that your industry moves at lightning speed, and I thrive in fast-paced environments. Plus, I’ve heard that your team is filled with some of the most brilliant minds in the business, and I’d love to be a part of that.
As a marketer, I pride myself on being a jack-of-all-trades. Whether it’s creating killer content, running a successful PPC campaign, or managing an email drip campaign, I’m confident I have what it takes to take your marketing efforts to the next level.
But I’m not just all talk, I’m also a data junkie. I love diving deep into analytics and uncovering the insights that can take a campaign from good to great. And I promise I won’t be the person who just nods their head in meetings, I’ll be the one asking the hard-hitting questions and challenging the status quo.
If you’re looking for someone who can bring a creative and strategic approach to marketing, someone who is obsessed with data, and someone who can do it all with a smile on their face, then look no further.
I’d love the chance to chat further about how I can contribute to your team. Thanks for considering my application, and I hope to hear from you soon.
Best,
{{senderName}}

πŸ“§ Template 2: Simple job application email

This job application email template is perfect for any situation. There’s nothing exciting in this template, but it is well-structured and includes the information that you need to communicate to the hiring manager.

Subject:

YOUR NAME (JOB POSITION)

Body:

Dear ​{{contactFirstName}},
I’m excited to apply for the position JOB NAME. I’ve reviewed the job requirements, and I believe I have the skills to perform in the mentioned role.
Attached you can find my CV/RESUME/COVER LETTER.
Please contact me if you have any questions regarding my experience, skills, or qualifications.
Regards,
{{senderName}}

πŸ“§ Template 3: Introducing yourself to the recruiter

This job application email template is perfect for introducing yourself to the hiring manager. It works best if you already have years of experience in a specific field and you are searching for another company to work for. Your experience is important, so you should highlight it in your job application email.

Subject:

YOUR NAME- JOB POSITION

Body:

Dear Mr./Ms. {{contactLastName}},
I have NUMBER OF YEARS of experience as a POSITION NAME at my previous company. I came across a similar position on your website and would love to challenge myself in a new environment.
Please note that I have previously worked in similar positions and helped companies DESCRIPTION OF TASKS. I am sure my skillset and expertise will be a valuable asset to your company.
To get a better idea of who I am, I have attached my CV/RESUME/CERTIFICATES for your consideration.
I would be happy to discuss the details of this amazing opportunity with you. Will be looking forward to hearing back from you soon.
Sincerely,
​{{senderName}}
{{signature}}
{{senderEmail}} ​​​​​

πŸ“§ Template 4: Job application email for fresh graduates

This job application email template is for those who have just graduated and are looking for their first job. Obviously, you can’t mention your expertise in your email, but you can show the hiring managers your potential.

Subject:

YOUR NAME- JOB POSITION, JOB REFERENCE NUMBER

Body:

Dear Mr./Ms. {{contactLastName}},
I stumbled upon an exciting job position on your website that I believe fits me perfectly. Please consider my candidacy for the position of POSITION NAME at ORGANIZATION NAME.
I have recently graduated with DEGREE OF GRADUATION in UNIVERSITY NAMEwould love to apply my skills in {{organizationName}}.
I have attached my CV/RESUME/COVER LETTER for your consideration. Please take a moment to review them and better understand why you should hire me.
Would love to discuss the details with you regarding this opportunity at {{organizationName}}. Will be looking forward to hearing back from you soon.
Sincerely,
​{{senderName}} 
{{signature}} 
{{senderEmail}}

πŸ“§ Template 5: Letting the recruiter know you’ve applied

This is another chance for you to stay connected with the recruiter. After applying for a job on LinkedIn or the company’s career site, use this job application email template to inform the hiring manager that you’ve applied. This is more like a follow-up email that will motivate the hiring managers to check your application.

Subject:

Applying for JOB POSITION, JOB REFERENCE NUMBER

Body:

Dear ​{{contactFirstName}},
I recently applied for a vacancy at COMPANY NAME for the position of POSITION NAME on your website. I think this position fits with my experience in EXPERIENCE. 
You can learn more about my previous experience by visiting my LinkedIn profile LINKEDIN PROFILE LINK. 
I’d be happy to set up a time for an interview where we could talk about my experience in more detail. You can email me at {{senderEmail}} or call me at PHONE NUMBER. I will be looking forward to our interview.
Sincerely,
​{{senderName}} 

πŸ“§ Template 6: A shift in your career

It’s not easy to contact hiring managers and tell them about your decision to shift your career. There are already experienced professionals in the field you want to enter, so you should convince the recruiters that you are highly motivated and have many things to bring to the company.

Here is a job application email example you can use to reach out to recruiters for this situation:

Subject:

Applying for JOB POSITION, JOB REFERENCE NUMBER

Body:

Dear ​{{contactFirstName}},
I have NUMBER OF YEARS years of experience as a POSITION NAME, and I am looking for a new challenge now. Saw that your company is specialized in INDUSTRY NAME. I am really interested in this industry and have been learning SKILLS for the past 3 years.
Please note that I have worked at international organizations, helping them with YOUR RESPONSIBILITIES. I now want to shift my career and am sure I can take your company to a higher level with gained skills and contacts I have in my current industry.
I have attached my CV/RESUME/CERTIFICATES for consideration. Let’s schedule a meeting to discuss the details of this position.
Wish you a nice DAY/NIGHT!
Sincerely,
​{{senderName}} 
{{senderEmail}}

πŸ“§ Template 7: Applying for an internship

If you want to apply for an internship, you should use a job application email template, that is created for these cases. There is a subtle difference between these emails and the ones you can find above.

Subject:

YOUR NAME- JOB TITLE

Body:

Dear Mr./Ms. {{contactLastName}},
I am currently in my final year at the UNIVERSITY NAME, and I would love to intern at your company. I study FIELD OF STUDY and aim to establish a career in  INDUSTRY. After reading about your company, I am excited to learn from professionals like you.
I think I have gained enough skills to implement them at COMPANY NAME. I have attached my CV and cover letter to help you get more information about me.
It would be a great honor for me to intern at your company. Hope to hear from you soon.
Sincerely,
​{{senderName}} 
{{senderEmail}}

πŸ“§ Template 8: Following up after a conversation

Have you recently attended job fairs and talked to recruiters? If you think you’ve left a good impression on the recruiter, following up after your conversation is a good idea. The recruiter already knows you and will gladly consider your candidacy for your desired position. Below you can find a job application email template to help you reach out to them faster!

Subject:

YOUR NAME- JOB TITLE

Body:

Dear Mr./Ms. {{contactFirstName}},
We’ve recently talked about your company’s activities and job opportunities at the job fair in LOCATION. I carried out some research on COMPANY NAME and the positions available currently. The POSITION NAME stood out to me, and you also suggested m to apply to it during our chat. 
As a quick reminder, I graduated with DEGREE OF GRADUATION in UNIVERSITY NAME. I would love to apply my gained skills in INDUSTRY. As a POSITION NAME, I can RESPONSIBILITIES.
Attached you can find my CV/RESUME/COVER LETTER. Please check them and let me know if any questions arise.
It would be a pleasure to talk to you again about this job opportunity at COMPANY NAME. Looking forward to hearing back from you soon!
Sincerely,
​{{senderName}} 
{{senderEmail}}

πŸ“§ Template 9: Referring to an internal contact

People like social interaction. That’s one of the reasons social proof is a powerful tool to influence others. You can use this factor to your advantage in your job application email. Here is a job application email template for you to consider:

Subject:

YOUR NAME- company information

Body:

Hi {{contactFirstName}}, 
How is it going?
I talked to our mutual friend NAME yesterday, and HE/SHE suggested I reach out to you. My name is NAME, and I am JOB TITLE.
I really trust my friend, who told me exciting things about your company. Would really love to learn more about the company.
Are you free for a short call? 
All the best,
​{{senderName}} 
{{senderEmail}}

πŸ“§ Template 10: Job application follow-up email

 Hiring managers may get hundreds of emails daily. Sending them a short email about a job application update would be a good idea. Make sure that this email is short and to the point, otherwise, it will be annoying for recruiters.

Subject:

YOUR NAME- job application update

Body:

Hi {{contactFirstName}},
I recently applied for the POSITION NAME and submitted my application on DATE.
I am really excited about this opportunity and would love to know more about the next steps of the application process.
Could you please confirm that you’ve received my application? Will be glad to hear back from you.
Here are my contact details in case you need them: PHONE NUMBER, EMAIL
Best Regards,
​{{senderName}} 

πŸ“§ Template 11: Email to accept a job offer

After several emails and interviews, you will get a job offer. Do you want that job? Then, it’s yours! Here is how you should send an email that accepts the job offer and thanks the hiring manager for choosing you!

Subject:

Thank you- YOUR NAME

Body:

Hi {{contactFirstName}},
Thank you for hiring me for the position of POSITION TITLE. I am super excited to be a part of your amazing team at COMPANY NAME. I look forward to meeting you all and being onboarded STARTING DATE.
Let me know if you need any additional documents for the onboarding process or if I should bring anything on my first day. 
Looking forward to beginning my career journey at COMPANY NAME. Thanks again for the given opportunity.
Sincerely,
​{{senderName}} 

To sum up

Crafting a high-quality job application email is essential for your success. You can easily increase your chances of getting a recruiter’s attention with the help of a professionally created email that showcases your qualifications and abilities.

If you don’t know how to start, you can pick a job application email template that’s relevant to your job search and send it to recruiters after a few modifications. It will save you time and effort and help you highlight the right skills for the position.



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